Director of Camps, Conferences, and Events

Angola, Indiana

Full-time

Summary

The Director of Camps, Conferences, and Events provides leadership and strategic direction for the planning, coordination, and execution of all university events, including academic ceremonies, athletic contests, donor and fundraising initiatives, youth camps, conferences, and performances at the T. Furth Center for Performing Arts. This role oversees the full event lifecycle—from vision and budget development to logistics, vendor management, and post-event evaluation—ensuring each event reflects the mission of the university and delivers an exceptional experience for students, faculty, alumni, donors, youth participants, and the broader community. The position requires a collaborative leader with strong organizational, communication, and multitasking skills to guide a dynamic team in a fast-paced, service-oriented environment.

Duties and Responsibilities

Strategic Leadership & Planning

Develop the overarching vision and goals for university events, aligning them with institutional objectives and priorities.
Provide leadership, supervision, and professional development for the Event Services team.
Establish policies, procedures, and quality standards to ensure consistent, high-level service.

Event Operations & Execution

Oversee all aspects of event logistics, including venue scheduling, catering, audiovisual, transportation, ticketing, and accommodations.
Serve as primary liaison for high-profile events such as commencement, scholarship dinners, donor galas, athletic tournaments, youth camps, and performing arts programs.
Implement work schedules, staffing plans, and operational procedures to ensure smooth execution of events.
Ensure compliance with university policies, risk management, and safety standards.

Facilities & Technology Oversight

Oversee scheduling and operations of the T. Furth Center for Performing Arts, including ticketing system management.
Manage proper usage and training for AdAstra scheduling software.
Supervise care, repair, and inventory of event-related equipment and departmental supplies.

Financial & Vendor Management

Develop and manage event budgets; monitor expenses and revenues.

Ensure timely and accurate invoicing for camps & event space rentals, maintain budget oversight, and manage expenses in alignment with organizational financial policies.

Negotiate contracts and costs with vendors, suppliers, and external partners.
Build and maintain strong relationships with sponsors, community partners, and service providers.

Customer Service & Stakeholder Engagement

Serve as a central point of contact for faculty, staff, students, alumni, youth participants, and external clients utilizing university spaces.
Effectively communicate customer service expectations to staff and ensure high-quality guest experiences.
Partner with University Advancement, Athletics, Academic Affairs, and Student Life to deliver mission-centered events, including donor relations, student programming, and youth outreach.
Coordinate with other managers and supervisors to provide the required personnel, supplies, and equipment

Required Education & Experience

Bachelor’s degree and five years of customer service, sales, or hospitality field experience. Two years’ experience operating audiovisual equipment. Experience with Microsoft word, excel, power point.

Salary

Competitive based on experience.

Outstanding Benefits:

Trine University offers a comprehensive benefit package designed to provide a variety of choices to best fit your needs and the needs of your family. Some benefits offered include:

Health - medical, dental, flex spending, HSA accounts
Life insurance - a variety of voluntary life options are available along with an employer paid employee life policy valued at 1 ½ times annual salary
Paid vacation and sick time
Retirement - after one year of full-time service you are eligible for an employer contribution of 5% and up to an additional 5% employer match

Review of candidates will begin immediately and continue until the position is filled. Candidates should send a letter of interest, a curriculum vitae, detailing all academic & professional experience, plus the names, addresses, and telephone numbers of three references within their application.

Are you ready to join Trine?

Trine University is an equal opportunity employer. Applicants are considered for employment without regard to race, color, religion, sex, age, disability, national origin, genetic information, citizenship status, military status, or any other basis prohibited by law, unless such basis constitutes a bona fide occupational qualification. Trine will comply with its legal obligation to provide reasonable accommodations to qualified individuals with disabilities and for religious beliefs.