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Part-time Administrative Assistant - Jannen School of Arts & Sciences

Part-time Administrative Assistant - Jannen School of Arts & Sciences

Part-time Administrative Assistant - Jannen School of Arts & Sciences
Angola, Indiana

 

Summary

The Administrative Assistant has the responsibility for maintaining the main office in the Jannen School of Arts and Sciences, the Department of Humanities and Communication, and the Math Department. This is a customer service oriented position where the administrative assistant may be the first point of contact for internal and external inquiries regarding the School or Department.

 Essential Duties and Responsibilities

  • Assists the dean, chair, and faculty in the day-to-day operations of the school.
  • Creates and assists with correspondence, both internally and externally, including the Advisory Board.
  • Assists with travel arrangements and plans for faculty candidates.
  • Organizes and updates files, reference materials, and confidential/proprietary business information.
  • Assists and tracks budgets, requisitions and business office forms.
  • Takes meeting notes at school meetings, distributes to faculty and saves in appropriate locations.
  • Plans and coordinates departmental receptions and functions.
  • Assists students, acts as a liaison between school/faculty and prospective students.
  • Maintains web profile and hallway television monitors for school and majors.
  • Assists faculty with the annual accomplishment documents.
  • Maintains Syllabi of Record and current syllabi in Moodle, does degree audits, and maintains control sheets.
  • Works with the bookstore on textbook requisitions.
  • Assists with career fairs and commencement week activities.
  • All other duties as assigned.

Education and/or Experience

A minimum high school or GED diploma required, previous administrative experience and working with databases is preferred.

Salary

The salary is competitive and commensurate with experience and qualifications.

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Trine University is an equal opportunity employer.  Applicants are considered for employment without regard to race, color, religion, sex, age, disability, national origin, genetic information, citizenship status, military status, or any other basis prohibited by law, unless such basis constitutes a bona fide occupational qualification.  Trine will comply with its legal obligation to provide reasonable accommodations to qualified individuals with disabilities and for religious beliefs.